What´s an allotment?
After you have created an event with a seating plan booking, all available seats/tables are generally released for online sales.
Sometimes it may be necessary to exclude some of the available seats/tables from online sales. In this case, the “Allotments” function will help you to manage these places.
Allotments have the following properties:
- Seats that are booked in a contingent are no longer available online
- Allotmants can be set individually for each event
- Seats/tables that have been booked in an allotment can, if desired, be issued via direct sales (reservations, cash sales, etc.).
- Places/tables booked in an allotment can be released for sale to third parties
- Places/tables that have been booked in an allotment can be released again at any time.
- By releasing a seat/table, this seat/table is immediately available again for online sales.
Create an allotment
To create an allotment, proceed as follows:
1. In the main menu (left) click on “Events”
2. Select the desired event for which the allotment has to be created
Allotments can only be created once the event has been created
3. Click the Allotments tab
4. Click New Allotment
5. Depending on the purpose, choose a short name for the allotment, e.g. sponsors, guests, third party, etc.
6. Select the seating plan for which the allotment should apply
In an allotmant, seats from different seating plans can be combined
7. Select the places that should be booked in this allotment
The selected seats are automatically no longer available in online sales, but can still be sold by using the “Direct Sales” function. The menu navigation (on the right) provides you with further functions for dealing with the booked seats
Managing an existing allotment
Allotments which have already been created can be edited at any time.
- Additional seats/tables can be added to existing allotments
- It is possible to remove seats/tables from an allotment.
- Seats/tables can be transferred from one allotment to another
If a seat/table is removed from an allotment, this seat/table is automatically available again for online sales.